Orbit Archive

Key benefits for using Archive

Involve employees, customers, and partner’s restricted access to documentation, regardless of location, by simply using Web browser.

Comprehensive access control and audit trail functionality

The document routing capabilities of EDMS enables the routing and tracking of documents throughout the organisation

Free resources to focus on core business while EDMS manages your document archive

Create and support our document archive structures ourselves using EDMS document indexing an storage structures.

Business Process Improvement is achieved by focusing on business processes leads to their streamlining and simplification

Key features of Archive

Ability to organise files in user-definable structure

Ability to store compound documents with annotations


Robust search and retrieval

Intelligent documents that "know" who has authority to access them

Version control to prevent lost edits

Dynamic serial and parallel routing of documents with reminders

Comprehensive audit trail functionality


RQTech ECM Solutions have been providing integrated ECM solutions to our customers build around our self-developed Orbit ECM products for years now.

RQTech ECM Solutions is responsible for the sales and marketing of Orbit solution. Enterprise Content Management (ECM) solutions allow organisations to build and sustain the competitive advantage by managing content throughout the Information Life Cycle, automating and streamlining business processes, and providing the full spectrum of connectivity needed to simplify critical and everyday decision-making

The common perception is that all electronic record retention is governed only by the ETC this is however not the case. As South African organisation, a Company also has to adhere to the following laws that stipulate information retention periods.

Companies Act

Income Tax Act

Value Added Tax Act

Customs and Excise Act

Stamp Duties Act

Prescription Act

Insolvency Act

Basic Conditions of Employment Act

Labour Relations Act

Promotion of Access to Information Act

Electronic Communications and Transactions Act

Manpower Training Act

Unemployment Insurance Act

Wages Act

Occupational Health and Safety Act

Stock Exchange Control Act

Second Hand Goods Act etc.

The following is a summary of the most common records management problems currently faced by organisations in South Africa:

EVERYBODY IS DELETING! The fact that most local organisations encourage their staff to delete all emails and other electronic records after a short period makes such a practice neither right nor legal! Deleting an email is like shredding a paper document it is destroying evidence!

ELECTRONIC EVIDENCE Currently only a small number of local organisations retain electronic records for later use as evidence. Also, most of the electronic evidence currently used in disciplinary hearings, is actually without any evidentiary weight because it was retained, collected and presented in conflict with statutory provisions and international best practice guidelines.

CLASSIFICATION AND IDENTIFICATION Most South African businesses fail to properly identify and classify electronic business records.

STORAGE SPACE The costs and resources necessary to store and retain all corporate electronic records are a significant barrier to proper records governance in South Africa.

In terms of the King II Report on Corporate Governance, organisations have to i) identify and ii) manage or mitigate corporate risks. The risks resulting from a failure or refusal to practice proper records management is significant.

The risk of non-compliance is much higher than one would think. Consider the following

Criminal fines as high as R10-million and imprisonment

Inability to prove or disprove facts during disciplinary hearings or litigation

Inability to respond to public requests for information as provided for in the Promotion of Access to Information Act 2 of 2000

Personal liability for directors and managers for damages or losses as provided for in section 424 of the Companies Act 1973

Keeping records without any evidential weight

Slow or impossible data recovery

No or low business continuity

No or low disaster recovery

Keeping records that could have been deleted or destroyed

Waste of storage space

Keeping the wrong records for the wrong periods

No version control

RQTech’s Enterprise Content Management (ECM) solutions are designed to give your company a competitive edge whenever there's a decision to be made. With the combination of content, process and connectivity, our solutions allow customers to build and sustain competitive advantage by managing content throughout their organization, automating and streamlining their business processes, and providing the full-spectrum of connectivity needed to simplify your critical and everyday decision-making

But understanding how to apply an ECM solution to a particular application or industry is as crucial as the quality of the technology that supports it. The true value of an ECM solution emerges only when it has been optimised to the industry, the business processes, and the technology infrastructure of the company it serves.

That’s why companies benefit so much from RQTech ECM solutions. Our experience in implementing enterprise solutions for a wide variety of industry leaders to solve a broad range of business challenges has resulted in a flexible, scalable and highly customisable framework, RQTech ECM, which can support and streamline a diverse set of business activities across the enterprise.

RQTech’s ECM allows your organization to move more decisively knowing you have control of all the content and business processes, integrated into your existing systems, that you need to make the right decisions for your business.

RQTech’s ECM solutions are designed to give your company a competitive edge whenever there is a decision to be made by managing all your content; allowing you to create, manage, and activate that content to make better decisions and achieve your business goals; and, most importantly, to bring control and consistency to business processes.

Each of our ECM capabilities emphasizes a different aspect of the ECM framework. But, built on RQTech’s ECM, a standards-based, enterprise application compatible architecture, each solution is also expandable to include all ECM capabilities as required.

In 1997 Gartner found that:

Knowledge workers spend about 8 hoursa week (20% of their time ) on document related tasks. This will increase to 40% by 2003.

Document handling costs about 6% to 15% of a company’s revenue

The average document is copied between 9 and 11 times.

Documents cost $ 20 to file

Retrieving misfiled documents costs $ 120

25% of misfiled documents are never found

80% to 95% of enterprise information is held in electronic or paper documents

85% of archived documents never leave the filing cabinet

Orbit Overview

The system is totally extensible, WHICH means indexing fields can be added or modified as needed.

Orbit, being “Web based” has the following advantages

No Installation on users PC’s

No updates necessary on users PC’s

No version issues on users PC’s

As all version updates is done on the server so all clients are always using the latest version

Very accessible. All that is needed to access the system is a Web Browser and network connection to the server

Data that can be Stored in archive:

Word Documents

Excel Documents

PDF Documents

Text Files





Audio Files

Video Clips etc..